What's new in MoneyWorks Gold version 5?

Improved Account Enquiry

• By account, selection, range, Simple Find, Advanced Find, saved find (filter)
• Improved graphing (stacked column option: breakdown by categories, department, group, account)
• 9-month moving average
• Customer and Product sales enquiries feature the same improvements

Transaction entry

• Change transaction type while entering new transaction
• Colour-coded transaction entry—each type has a different colour on the entry screen
• end-of-period date displayed in period popup
• bank balances displayed in bank popup (with privilege control)
• Drop Shipping
• Pin control to explicitly set favourite bank
• Per-receipt bank/branch/account for deposits
• Enter products by barcode
• per-line-item margin display

Improved Bank Statement (QIF) importing and coding

• parsing of Code=, Ref=, Part=
• define new rules
• manual coding
• exclude unwanted transactions
• assign receipts to invoices

Names

• Name User fields x 4
• Name country fields

Improved address formatting for state, zip, country

• Name.ABN
• Name.Customer Payment method

Products

• Product User fields x 4

The labels on the entry screen may be customised in the preferences (by default they are blank).

• Easier entry of buy/sell unit conversions where sale units are smaller than purchase units (as is usual).
• Product.LeadTimeDays
• Product.CostPrice is maintained separately from Buy Price

Buy Price is recorded in the currency last used to buy. Cost Price may be set independently, including for products that are not bought (in which case it is a Standard Cost)

• Buy Price currency

If a subsequent purchase is made in a different currency, MoneyWorks will suggest a buy price based on the converted previous buy price and will post a coach tip advising this

• Product.Barcode

The barcode of the product may be entered into the product field of a transaction—MoneyWorks will substitute the 'real' product code for you. This allows the use of barcodes of up to 19 digits and makes scanned data entry using existing barcodes more practical.

• Product.weight fields for buying and selling

MoneyWorks places no interpretation (or units) on this.

• Cost-plus-% pricing option for D-F prices

Calculates sell price based on Product.CostPrice (which is the base currency equivalent of the last buy price if the product is bought). You can see this in the Costing tab

• Discount% pricing option for D-F prices (apply special discount to A price)

This pricing mode operates independently of the across-the-board product discount (which will also still be applied). The selling price in this case is calculated based on the A price with a nominated discount percentage applied.

• Pricing modes may be imported

Order Processing

• Optionally synchronise Sales Orders and Invoice Numbers (i.e Invoice number is same as Sales Order number).
• Customer Sales Enquiry shows orders
• Deposit option on Sales Orders
• Deposits on Purchase Orders
• Departmentalised account on freight component on order now supported
• Reorder Products smarter for non-stocked items

Jobs

• Bill Job can drill down to job
• Batch entry of timesheet/jobsheet
• Jobsheet.EnteredBy: Job sheet data is automatically tagged with the user who entered it. It is possibly to restrict users to only see their own jobsheet entries.
• Job screen displays job sheet entries

New tabs in the job entry screen for viewing pending, processed and budget jobsheet entries for that job.

• Job.Project

Use this field to link related jobs together by entering the the job code of the master job (the project code) into the project field of subjobs.

• Job.TargetDate

MoneyWorks puts no interpretation on this field. For documentary purposes only.

• Job User fields x 4

These 4 fields may be used for anything. The first 2 can be up to 255 chars, the last 2 up to 15. The labels on the job entry screen may be customised in the preferences (by default they are blank).

• Job number sequence can be reset in preferences
• Synchronise Quote/Job/Invoice #

This option (Synchronise check box) is in the preferences under Sequence Nºs. When set, the reference number for new jobs, invoices, quotes, sales orders will have a common sequence. When billing a job, the invoice number will be the same as the job number (i.e. no new reference number allocated). Likewise when processing a quote to a job, the new job will inherit the same reference number rather than allocating a new one. If a job is invoiced multiple times, it is up to the user to append something to the invoice number to render it unique if this is a legal requirement (append /1, /2 or whatever). Same option applies to Sales Order->Invoice

• Job code auto-copies to next detail line when entering purchase for job

If you enter a job code on a detail line of a transaction, MoneyWorks will now assume that you want the same code on the subsequently added line, and will auto-enter it for you. You can of course still change it or delete it.

• Move to Processed without Billing

The command "Move to Processed without billing" appears in place of the Post menu item when pending items are highlighted.

• Bill jobs by project

When billing a master job job, job sheet items for all jobs that have that job code in their project field will be available for billing on the job. Note that the expenses will still belong to the original subjob, but the income derived from them will be attached to the master job code that you are billing. For meaningful P&L, it will also be necessary to report on the project as a whole.

Open Recent

• Quick access to recently opened/saved documents (including forms and reports)

Offledger file

• Store user-defined per-period variables to use with KPI reporting

E.g. Headcount

• Actuals and Budgets

More customisable field names

• Customised field names appear on entry screens to facilitate data entry/staff training

Account categories x 3

Name categories x 4

Name custom fields x 4 (new fields)

Product categories x 4

Product custom fields x 4 (new fields)

Job categories x 4

Job custom fields x 4 (new fields)

Price codes x 6

Payment methods x 5

Department custom fields x 2 (new fields)

Customisable "Plain Invoice"

Customisable Banking deposit slip

Chart of accounts

• "Header" option for accounts, departments. Disallows entry into transactions
• Department User fields x 2
• New account types for Sales and Cost of Sales
• Tax codes can now be up to 3 letters instead of just 1, allowing for many more tax codes.

Receivables

• multiple distribute options when allocating a receipt to invoices (Smart credit note use, Strict top-down, Dont use credit notes)
• Show balance on Return Cheque to Debtor final screen
• Invoices sortable for O/P alloc from CR entry
• Show total of overpayments in Name balances panel
• Prompt Payment discounts
• Do Not Show On Statement checkbox when cancelling
• Debtor Reconciliation report shows ageing

Payables

• Prompt Payment discounts

Warning of expiring discounts

• Creditors can be "overpaid": MoneyWorks creates a credit note to track the credit
• Creditor Reconciliation report shows ageing

More stuff

• Option to confirm before quit (work around Microsoft UI design fault)
• Bank-to-bank transfer wizard
• Save An Empty Clone As—Make a new copy of a document with the same accounts and customers, but no transactions and a new balance date
• Per-bank-account cheque number sequences
• Prevent accidental rollback-all
• Show Detail Lines list view
• Adjust column widths for detail line entry (etc)
• Calculated columns in lists
• Set alignment in customised lists
• Expanded scroll-wheel support

• Vertical scroll wheel changes active date field by days
• Horizontal scroll wheel by months
• Option-scrollwheel zooms on preview
• Select 2 sort columns: select minor sort field, then option-click (shift Win) major sort field for 2-level sort

Macintosh-specific

• Universal Binary—runs natively on Intel-based Macintoshes as well as PowerPC
• Supports "Unicode" regional date/number formatting on Mac OS Tiger
• Larger, easier-to-read dialog boxes

Windows-specific

• Popups (aka combo boxes aka drop down lists) now optionally use the insane Windows-native behaviour (mash a key to cycle through options starting with that letter—by turning off "Combo-boxes use type-select" preference)
• Expanded speech support on Windows (now supports both SAPI 4 and SAPI 5). This means speech just works on Windows XP with no additional software installation.
• Context-sensitive help (Help On This)

Performance Improvements

MoneyWorks has always left the competition in the dust—in most cases—for both speed and scalability. Some aspects still needed improvement though. Now, extensive performance tuning for v5 has yielded some significant speed gains.

• Generally faster in both multi-user and single-user
• Dramatic performance improvements for some specific operations, such as:
  • ~5x faster over high latency internet connections*
  • Analysis (cross-tabulation) Reports—up to 123x faster**;
  • Historic Aged Debtors (Debtors Reconciliation)—up to 137x faster**
  • Find Related—up to ~∞x faster***

  also much faster:

  • Sum Selection over a network
  • Advanced Find

  *scrolling through a list, 150ms latency DSL connection.
  **600MB file, single-user, on Power Mac G5 Quad. Your mileage may vary. Improvements are less marked on smaller files/Windows platform
  ***may be slight exaggeration. Your mileage may vary.

Scripting

• Applescript/COM-exported data now has clean formatting of numbers (no thousand separators—makes for easier parsing of exported data)
• Export can take a relational search
• Option to dump entire database to XML

there is more...

• See the comprehensive and fully revised MoneyWorks manual for more details.